JOB ANNOUNCEMENT - ADMINISTRATIVE SECRETARY

DESCRIPTION: Have you ever wondered how the intricate dynamics of a state legislator's office operate? The Office of Senator Mary Washington is seeking a highly organized and dedicated Administrative Secretary to play a pivotal role in managing the office's day-to-day operations.

 

In this dynamic position, the Administrative Secretary will collaborate closely with the Chief of Staff and oversee a range of essential administrative functions to keep the office running smoothly. Responsibilities include coordinating intricate schedules to ensure optimal time management and efficiency, facilitating effective communication, fostering collaboration among team members, and establishing strong connections with colleagues and external agencies. 

 

TYPE: Temporary Contractual (November 17, 2025 - April 17, 2026)

 

DUTIES AND RESPONSIBILITIES:

•  Manage and maintain the Senator’s comprehensive schedule, encompassing legislative, delegation, and commission duties, in addition to internal meetings and other events.

•  Schedule, confirm, and coordinate all meeting, event, and appointment logistics.

• Monitor and log incoming communications (mail, email, phone calls, walk-ins, social media messages) and make sure they get to the right staff person.

• Greet and assist members of the public and respond to inquiries in a professional and welcoming manner.

• Maintain organized physical and digital filing systems (shared drives, databases, spreadsheets, and office records)

• Assist with distributing constituent correspondence, meeting follow-ups, and updates to agencies and community partners.

• Provide general administrative support to the Senator and staff as needed.

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PREFERRED SKILLS AND ATTRIBUTES:

• Proven track record in office administration or executive assistance, showcasing the ability to perform tasks efficiently and effectively.   

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook, with a strong understanding of standard software applications and project management platforms.

• Ability to communicate effectively through strong written and verbal skills. 

• A proactive approach with a strong dedication to inclusivity and the cultivation of a positive team culture.  

• Demonstrated capacity to handle confidential and sensitive information with the highest level of professionalism and discretion. 

• Demonstrate the ability to adapt, respond, and contribute effectively while maintaining focus on required daily tasks, even as office priorities shift or new situations arise.

 

LOCATION AND HOURS:

• November through December: Hybrid (Baltimore District Office and Virtual)

• January through April: In Person (Annapolis Office) 

• Monday through Friday: 8:30 AM to 4:00 PM 

 

COMPENSATION: Hourly Rate Range: $18.50-$20.00

HOW TO APPLY: Please email your current resume and a brief cover letter describing your qualifications for this position to Mary.Washington@senate.maryland.gov and include "Administrative Secretary” in the subject line.